Phone: (512) 596-5417

2028 E. Ben White Blvd #240-5417
Austin, TX 78741

Posted on

How a tutoring organization in California builds partnerships and empowers future educators using FWS

Cece Zhou

Cece Zhou

Categories: Policy and Advocacy, Tutoring

Stepupstudents

Source: Step Up Tutoring

In the summer of 2020, Tess Marme’s husband directed her attention to a TV segment about Step Up Tutoring, a nonprofit organization that was pairing elementary and middle school students in high-need communities with high-impact math tutors, at no cost to families, to help address pandemic-related disruptions to learning.

“I thought, oh my goodness, I have to reach out,” recalls Marme, who serves as the Associate Director for the Student Employment Office at Pepperdine University. In her role, Marme helps manage the university’s Federal Work-Study (FWS) program, which connects students who have financial need to part-time jobs that can pay for college and university expenses. While FWS jobs range widely from roles like campus bookstore cashier to office receptionist, Marme saw a partnership with Step Up as an opportunity to provide more FWS roles that would allow students to take on roles that serve the local community, a growing commitment of the university.

The partnership blossomed, and dozens of Pepperdine FWS students have since served as Step Up tutors. Sean Oh, a Pepperdine junior, shares that tutoring with Step Up has not only helped pay for “everything I need right now” but also provided a rewarding experience to build deep and trusting relationships with his tutees, help them navigate challenges to grow academically, and cultivate their confidence and appetite for learning:

Oh’s tutoring – and that of many other Step Up tutors – is contributing to collective impact for student learning acceleration: elementary and middle school students who experienced the recommended dosage of Step Up’s program had four times the rate of growth in math compared to those who didn’t, according to an early assessment pilot. 

A critical funding source to scale high-impact tutoring

High-impact tutoring has demonstrated consistently through research to be one of the most effective intervention tools for student learning recovery and acceleration; however, across the country, a significant majority of PK-12 students aren’t accessing it. One of the biggest reasons is the cost. 

Released last March, DFI’s policy report Mobilizing Aspiring Teachers as Tutors identified significant federal and state funding opportunities that can be amended to not only scale high-impact tutoring but also strengthen local educator pipelines. Funding sources like FWS, we pointed out, can be incredibly valuable for mobilizing college students who may already be planning to pursue careers in education-related roles, like teaching.

For example, while Step Up recruits community members, educators, parents, and other adults as tutors, its partnership with colleges and universities, including educator-preparation programs, to source college students has been especially meaningful.

Mobilizingaspiringteachersastutors

“The college students are very mission-driven,” shares Sam Olivieri, CEO of Step Up Tutoring. “Almost all of them come to us because education meant something to them. Many of them have stories around somebody who helped them in their pathway. And so they see this as a way to give back and to expand opportunities to the next generation.”

We amplified FWS as one vital funding solution through news media and championed its value with federal leaders, including the U.S. Department of Education and members of Congress, and partnering national organizations like Accelerate, the Pathways Alliance, and the National Partnership for Student Success. Soon afterward, U.S. Secretary of Education Miguel Cardona called on universities to use more FWS funds to “increase the number of college students supporting school-aged children and youth as tutors, mentors, student success coaches, and other student support roles.” The U.S. Department of Education asked that higher education institutions use a minimum of 15 percent of their FWS funds – more than double its previous guidance of at least seven percent – for community service, including tutoring, to contribute to student learning recovery efforts.

Navigating the complexities of securing FWS partnerships

While meaningful progress has since been made to steward FWS as a critical funding opportunity, many tutoring programs have expressed that it isn't easy to secure higher education partners. Despite the high need for tutors, and the benefits of a partnership, programs have found the process complex. Each institution has its own deadlines, requirements, and reporting stipulations, Olivieri explains, so it takes significant research, planning, and outreach. 

However, she encourages programs to persist. Once the first few partnerships are established, Olivieri shares, it becomes easier to source additional partners, secure more sustainable funding, and expand recruitment efforts.

Today, Step Up has partnered with 16 colleges and universities to use FWS – a rare and significant endeavor from which other tutoring programs across the country can learn. 

“We were very fortunate in the formation of Step Up Tutoring to work with Pepperdine,” says Lisa Elson, Step Up’s Director of Community Outreach. “We realized what a great resource work-study could be. So we looked up all the FWS directors to reach out to, requested informational interviews, and persisted in pursuing those partnerships. We’ve been fortunate to build 16 partnerships that have proven to be a lifeblood of great tutors for our organization.” 

Olivieri shares additional insights on how the organization grew its quantity of FWS partnerships over time:

The persistence and outreach have proven fruitful; this 2023-24 academic year, Step Up received more than 550 applications from interested students through their FWS partnerships.

A promising gateway to the teaching profession

The potential for tutoring to be a gateway for more college students to confidently pursue a career in education is something that Marme has observed among students who choose to join Step Up: “It's developed their passion for teaching. It definitely opened them up to think, ‘Hey, this is something I can do and I love doing this.’” 

Bryce Savoy, a Step Up tutor and junior at the University of Southern California, shares that because having FWS doesn’t guarantee a job, he spent a long time applying for roles, not all of which were relevant to his immediate professional interest of working with children. He was elated to eventually find a role related to his career aspirations and affirms how the experience can help aspiring teachers get an early feel for the profession:

The additional focus Step Up has on helping strengthen the educator workforce is something that school and district partners have paid special attention to. Ann Argo, Coordinator for Tutoring Services at Los Angeles Unified School District, sees the value of having a tutoring partner that is not only thinking about direct impact on student learning but also planting the seeds for addressing local teacher shortages and inspiring more individuals to become educators:

“This isn't just a tutoring program for our upper elementary students,” Argo says. “This is a program for college-level students who are receiving the investment…These are people that will hopefully continue to pay it back as future educators, whether as tutors or teachers or leaders, and hopefully in their own community as well.”

 
Five key actions for tutoring programs to secure FWS partnerships with colleges and universities. Credit: Sam Olivieri, CEO, & Lisa Elson, Director of Community Outreach, Step Up Tutoring. 1. Research: Diligent research on each institution’s timelines, process, and partnership requirements can inform the best time to reach out and show the institution that you’re attuned to their guidelines, interests, and shared goals. 2. Persist in outreach: Universities are busy juggling many priorities. Persisting with tailored follow-ups and requests for introductory calls can pay off. 3. Leverage second-degree connections. Once you’ve established one or more partnerships, ask your university contacts for introductions to FWS contacts at other institutions, as they’ll often know who their cross-institutional peers are. 4. Attend opportunities like FWS fairs. There are events, learning sessions, work-study fairs, and more throughout the year. Use university websites and social media platforms to identify when these are taking place and attend them to meet students, introduce yourself to university FWS administrators, and share about your organization. 5. Empower students as ambassadors. Students can be a huge asset in word-of-mouth advertising for your organization, especially on college campuses. Encourage them to spread the word with their friends and peers, ask them to join you at events to share their firsthand experience, and include their voices and testimonials in marketing materials.

Step Up Tutoring is a program in DFI’s Aspiring Teachers as Tutors Network. Learn more at stepuptutoring.org

 

Additional resources: